Payroll Specialist

Location: Remote

Salary: $85,709 annually

Job Overview:

We are seeking a meticulous and detail-oriented Payroll Specialist to join our dynamic team. This remote position requires an individual who is well-versed in payroll processing, compliance, and employee benefits administration. The ideal candidate will have a strong understanding of payroll systems, tax regulations, and reporting requirements, and will excel in managing payroll functions with accuracy and efficiency.

Key Responsibilities:

1. Payroll Processing:
   • Administer and process bi-weekly and monthly payrolls for a diverse workforce, ensuring accurate and timely payments.
   • Validate and review timesheets, attendance records, and other payroll-related documentation to ensure accuracy and completeness.
   • Handle adjustments for wage garnishments, bonuses, and commissions as required.
   • Maintain and update employee payroll records, including changes in status, benefits, and compensation.
2. Compliance and Reporting:
   • Ensure compliance with federal, state, and local payroll regulations, including tax laws, wage and hour laws, and employee benefits regulations.
   • Prepare and file payroll tax returns and reports, including W-2s, 1099s, and quarterly tax filings.
   • Manage and reconcile payroll accounts and general ledger entries, ensuring accuracy in financial records.
   • Assist in audits by providing necessary payroll documentation and reports.
3. Employee Benefits Administration:
   • Administer employee benefits programs, including health insurance, retirement plans, and paid time off.
   • Respond to employee inquiries regarding benefits, deductions, and payroll issues.
   • Ensure timely enrollment and changes in employee benefit programs and accurately process related deductions.
4. System Management:
   • Utilize payroll software and systems to process payroll and maintain accurate records.
   • Troubleshoot and resolve issues related to payroll systems and processes.
   • Stay up-to-date with advancements in payroll technology and recommend improvements to streamline payroll processes.
5. Communication and Support:
   • Provide exceptional customer service to employees regarding payroll inquiries and issues.
   • Collaborate with HR and finance teams to ensure alignment on payroll-related matters.
   • Assist in the development and implementation of payroll policies and procedures.
6. Documentation and Record Keeping:
   • Maintain accurate and confidential payroll records and documentation by legal requirements.
   • Prepare and distribute payroll reports to management as required.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience: Minimum of 3-5 years of experience in payroll processing, with a thorough understanding of payroll regulations and compliance.
• Skills:
  • Proficiency in payroll software and systems (e.g., ADP, Paychex, QuickBooks).
  • Strong analytical and problem-solving skills with high attention to detail.
  • Excellent organizational skills and the ability to manage multiple tasks and deadlines.
  • Effective communication skills with the ability to interact professionally with employees and management.
  • Knowledge of federal, state, and local payroll tax laws and regulations.
• Certifications: CPP (Certified Payroll Professional) or similar certification is a plus.

Personal Attributes:

• Demonstrates integrity, confidentiality, and professionalism in all aspects of the role.
• Shows initiative and a proactive approach to problem-solving.
• Ability to work independently and as part of a team in a remote work environment.
• Adaptable to changes and able to thrive in a fast-paced and evolving work environment.

Benefits:

• Competitive annual salary of $85,709.
• Comprehensive benefits package, including health insurance, dental and vision coverage, retirement plans, and paid time off.
• Opportunity for professional growth and development in a supportive remote work environment.

If you are a dedicated Payroll Specialist with a passion for accuracy and compliance, and you thrive in a remote work setting, we invite you to apply for this opportunity to join our team. Your expertise will contribute to the smooth and efficient operation of our payroll processes, ensuring employee satisfaction and adherence to regulatory standards.