Recruitment Administrator (Remote Position)

Annual Salary: $58,733

Job Summary:

As a Recruitment Administrator, you will support our organization's end-to-end recruitment process. This remote position allows you to work from any location, coordinating closely with hiring managers, candidates, and other HR personnel. You will ensure that recruitment activities run smoothly and efficiently, from posting job advertisements to onboarding new hires. You will use your excellent organizational skills, attention to detail, and communication abilities to help manage multiple roles while maintaining a positive candidate experience.

The ideal candidate for this position thrives in a fast-paced, dynamic environment, enjoys working with people, and is passionate about HR and talent acquisition. Focusing on administrative tasks, you will ensure that all recruitment processes comply with company policies and procedures and that all documentation is maintained accurately.

This position offers the flexibility of working remotely, with an annual salary of $58,733.

Key Responsibilities:

1. Job Posting and Advertising:
   • Collaborate with hiring managers to understand the requirements of open positions.
   • Draft, review, and post job descriptions across various job boards, social media platforms, and company internal channels.
   • Ensure job advertisements align with the organization's employer brand and attract the right talent.
   • Track and monitor the effectiveness of job postings, making adjustments as necessary to maximize reach and candidate quality.
2. Applicant Tracking and Communication:
   • Maintain the Applicant Tracking System (ATS), ensuring all candidate information is updated and accurate.
   • Screen resumes and applications, filtering for the best candidates according to job specifications.
   • Schedule and coordinate interviews with hiring managers, including initial screenings, phone interviews, and follow-up interviews.
   • Communicate with candidates throughout the recruitment process, ensuring a positive candidate experience by providing timely updates and feedback.
3. Interview Coordination and Support:
   • Arrange interviews, including scheduling calls or virtual meetings, sending calendar invites, and preparing interviewers with necessary materials (e.g., resumes and job descriptions).
   • Ensure that interviews are conducted promptly and professionally, coordinating with all stakeholders to avoid delays.
   • Follow up with candidates after interviews to collect any required information or documents.
4. Onboarding Support:
   • Work closely with the HR team to ensure a smooth transition for successful candidates from the offer stage to onboarding.
   • Prepare and send offer letters, employment contracts, and other necessary documentation.
   • Assist new hires in completing onboarding paperwork, such as tax forms, background checks, and other compliance-related materials.
   • Coordinate with IT and other departments to ensure new hires have the necessary equipment, tools, and access to systems before their start date.
5. Data Management and Reporting:
   • Maintain accurate records of all recruitment activities, including candidate data, interview feedback, and hiring decisions.
   • Generate regular recruitment reports for HR management, providing insights into hiring trends, time-to-fill metrics, and other key performance indicators.
   • Assisted in maintaining compliance with employment laws and regulations, ensuring that all candidate data was handled with confidentiality and care.
6. Relationship Management:
   • Develop strong working relationships with hiring managers, HR personnel, and other internal stakeholders.
   • Act as a point of contact for candidates throughout the recruitment process, ensuring that their experience reflects the company’s values and commitment to excellence.
   • When necessary, I work with external recruitment agencies, coordinating candidate submissions and managing the relationship between the agency and the organization.
7. Process Improvement:
   • Continuously seek ways to improve recruitment processes and efficiencies, suggesting new ideas or systems to streamline operations.
   • Stay updated on recruitment best practices, industry trends, and new technology solutions that could enhance the recruitment experience for both candidates and the organization.
8. Diversity and Inclusion:
   • Ensure that recruitment practices are aligned with the organization’s commitment to diversity, equity, and inclusion.
   • Assisted in developing strategies to attract diverse talent pools and supported hiring managers in making unbiased hiring decisions.
   • Monitor diversity metrics in the recruitment process, ensuring all candidates are treated fairly and given equal opportunity.

Skills and Qualifications:

• Education and Experience:
  • Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
  • Minimum of 2 years of experience in recruitment, HR, or administrative support roles.
  • Experience with Applicant Tracking Systems (ATS) and HR software.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
  • Familiarity with online job boards, social media recruiting, and recruitment software.
  • Knowledge of remote work tools like Zoom, Slack, and other collaboration platforms.
• Soft Skills:
  • Strong organizational skills and the ability to manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills, focusing on clarity and professionalism.
  • Ability to build relationships and work collaboratively with team members, hiring managers, and candidates.
  • High level of attention to detail and accuracy in all tasks.
  • Problem-solving abilities and a proactive approach to challenges.

Working Conditions:

This is a fully remote position. The successful candidate must have access to a reliable internet connection and a dedicated workspace. Although the role is remote, the Recruitment Administrator is expected to be available during standard business hours to ensure smooth communication and coordination with team members and candidates.