Recruitment Coordinator

Position Type: Full-Time, Remote
Annual Salary: $53,123

Overview:
We seek a dynamic and organized Recruitment Coordinator to join our Human Resources team. In this fully remote position, you will ensure our hiring processes are smooth, efficient, and aligned with our company’s values. Your primary responsibilities will include scheduling interviews, communicating with candidates, and providing general support throughout recruitment. You will work closely with recruiters, hiring managers, and candidates, ensuring that all parties are well-informed and that timelines are met. This role is ideal for someone who thrives in a fast-paced environment, has exceptional organizational skills, and enjoys working with people.

Key Responsibilities:
As the Recruitment Coordinator, your duties will involve supporting the end-to-end recruitment process by assisting with the following:

1. Candidate Management:

• Manage all communication with candidates throughout the recruitment process, from the initial contact to onboarding.
• Provide timely feedback and updates to candidates regarding their application status.
• Schedule and confirm interviews, ensuring all logistics are handled efficiently for candidates and interviewers.
• Maintain accurate candidate interactions and interview outcomes records in the applicant tracking system (ATS).
• Ensure an excellent candidate experience by guiding candidates through each step of the process and answering any questions they may have.

2. Interview Scheduling and Coordination:

• Collaborate with hiring managers and recruiters to schedule phone screens, video, and in-person interviews, depending on location and role.
• Coordinate with candidates to ensure they have access to the necessary technology for virtual interviews (Zoom, Teams, etc.).
• Handle last-minute scheduling changes, ensuring minimal disruption to the candidate and the interview team.
• Confirm interview details with all parties, including location (virtual or in-person), time zone coordination, and materials preparation.

3. Offer Management and Onboarding Support:

• Assist in preparing offer letters, ensuring all necessary documentation is included and sent to the candidate promptly.
• Work with the HR team to gather required information from candidates for background checks, references, and other pre-employment processes.
• Support the onboarding process by ensuring new hires have the resources and information they need for a successful start.

4. Recruitment Process Support:

• Serve as a liaison between recruiters, hiring managers, and candidates, ensuring that communication flows smoothly.
• Assist with developing and improving recruiting workflows and processes, suggesting improvements based on experience and feedback.
• Maintained and organized job postings on various platforms, ensuring they were up-to-date and accurately reflected the roles.
• Track and report on recruitment metrics, such as time-to-fill, candidate sources, and interview feedback.

5. Applicant Tracking System (ATS) Management:

• Ensure the ATS is up-to-date with candidate profiles, interview feedback, and job requisition statuses.
• Assist in training new recruiters and hiring managers on using the ATS effectively.
• Monitor the ATS for any issues or discrepancies and work to resolve them promptly.

6. Collaboration and Teamwork:

• Work closely with the HR team and other departments to ensure that recruitment efforts align with organizational needs and goals.
• Participate in team meetings to discuss hiring priorities, challenges, and strategies.
• Offer insights and ideas for enhancing the candidate experience and streamlining recruitment processes.

7. Compliance and Best Practices:

• Ensure that all recruitment activities comply with company policies and relevant legal requirements.
• Stay informed of industry best practices, employment law changes, and market trends that may impact recruitment.
• Promote diversity and inclusion by supporting initiatives that attract a wide range of candidates from various backgrounds.

Skills and Qualifications:
To succeed in this role, the Recruitment Coordinator should have the following skills and qualifications:

• Bachelor’s Degree in Human Resources, Business, or related field (or equivalent experience).
• 1-2 years of experience in recruitment, HR, or administrative support, preferably in a fast-paced environment.
• Familiarity with Applicant Tracking Systems (ATS) and HR software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, with a customer-service-oriented mindset.
• Ability to work effectively both independently and as part of a remote team.
• High attention to detail, with the ability to spot inconsistencies or errors in scheduling, documentation, or records.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office Suite and virtual communication tools such as Zoom, Teams, or equivalent.

Why Join Us?
This is an exciting opportunity to contribute to a rapidly growing organization where your work directly impacts hiring top talent. In addition to a competitive annual salary of $53,123, we offer a flexible, fully remote work environment that allows you to balance your professional and personal life. You’ll be part of a supportive and collaborative team dedicated to excellence and continuous improvement in recruitment processes.

Additional Perks:

• Opportunities for professional development and growth.
• Comprehensive benefits package including health insurance, retirement plan, and paid time off.
• Access to cutting-edge tools and technology to support your work.

Equal Opportunity Statement:
We are an equal opportunity employer committed to fostering an inclusive and diverse workplace. We encourage applications from candidates of all backgrounds and experiences.