Remote Editorial Administration Specialist

Location: Remote
Salary: USD 60,000 per year
Job Type: Full-Time

Overview:

We are seeking a highly organized and detail-oriented Editorial Administration Specialist to join our dynamic team. As a Remote Editorial Administration Specialist, you will play a crucial role in supporting our editorial operations by managing editorial workflows, coordinating with various teams, and ensuring the smooth execution of projects. This position offers the flexibility to work remotely while contributing to a fast-paced and collaborative environment.

Key Responsibilities:

1. Editorial Workflow Management:
   • Oversee and manage the editorial calendar, including scheduling and tracking deadlines for content creation, revisions, and publication.
   • Coordinate with writers, editors, and other stakeholders to ensure timely delivery of content and adherence to quality standards.
   • Monitor project progress and address any issues that may arise, facilitating communication and problem-solving as needed.
2. Content Management:
   • Organize and maintain digital content assets, including articles, images, and multimedia files, ensuring easy access and retrieval.
   • Implement and maintain content management systems (CMS), ensuring that all content is correctly categorized, tagged, and updated.
   • Assist in content editing and proofreading, ensuring consistency and adherence to editorial guidelines and style standards.
3. Team Coordination and Communication:
   • Act as a liaison between editorial teams, providing support and facilitating communication to ensure alignment on project goals and deadlines.
   • Schedule and coordinate meetings, including editorial reviews, team check-ins, and project planning sessions.
   • Prepare and distribute meeting agendas, minutes, and follow-up action items.
4. Process Improvement:
   • Identify and implement process improvements to enhance the efficiency and effectiveness of editorial workflows.
   • Develop and maintain documentation for editorial procedures, guidelines, and best practices.
   • Monitor industry trends and technological advancements, recommending tools and techniques to streamline operations.
5. Reporting and Analysis:
   • Generate and analyze reports on editorial activities, including project status, content performance, and team productivity.
   • Provide insights and recommendations based on data analysis to support strategic decision-making and operational improvements.
6. Administrative Support:
   • Provide administrative support to senior editorial staff, including scheduling appointments, managing correspondence, and handling other tasks as required.
   • Maintain accurate records of editorial activities, including contracts, invoices, and other documentation.
   • Assist in onboarding new team members and provide training on editorial tools and processes.

Qualifications:

• Bachelor’s degree in English, Communications, Journalism, or a related field preferred.
• Proven experience in editorial administration, project management, or a similar role.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficiency in content management systems (CMS) and office productivity tools (e.g., Microsoft Office, Google Workspace).
• Familiarity with editorial standards and style guides (e.g., AP, Chicago).
• Ability to work independently and collaboratively in a remote work environment.
• Strong problem-solving skills and the ability to adapt to changing priorities.

Benefits:

• The competitive annual salary of USD 60,000.
• Flexible remote work arrangement, allowing for a work-life balance.
• Opportunities for professional development and career growth.
• Health, dental, and vision insurance options.
• Paid time off, including vacation, sick leave, and holidays.

How to Apply:

If you are a proactive and detail-oriented professional with a passion for editorial administration, we invite you to apply for this exciting remote opportunity. Please submit your resume and a cover letter detailing your relevant experience and why you are a great fit for this role.