Remote Executive Scheduler

Company: Naukri Mitra
Salary: $97,500 annually
Employment Type: Full-time Remote Position

About Naukri Mitra:
At Naukri Mitra, we are committed to connecting talented professionals with exceptional career opportunities. We pride ourselves on fostering a culture of innovation, collaboration, and excellence. Our client, a global organization, is seeking a highly skilled and proactive Remote Executive Scheduler to join their team. This role offers an exciting opportunity to work in a dynamic and fast-paced environment while enjoying the flexibility of remote work.

Position Overview:
The Remote Executive Scheduler will be a pivotal resource for managing complex schedules, coordinating meetings, and ensuring seamless calendar management for high-level executives. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities efficiently. The ideal candidate will be a strategic thinker with strong communication skills and the ability to build professional relationships across diverse teams and stakeholders.

Key Responsibilities:

• Calendar Management:
  • Manage and maintain the executive’s calendar, scheduling and coordinating meetings, appointments, and events.
  • Anticipate scheduling needs and proactively resolve conflicts to ensure optimal time management.
  • Coordinate with internal and external stakeholders to organize complex multi-party meetings across different time zones.
• Meeting Coordination:
  • Planned and executed meeting logistics, including preparing agendas, materials, and follow-up actions.
  • Coordinate virtual and in-person meeting arrangements, ensuring all technological requirements are in place and functioning.
  • Act as a point of contact to provide participants with updates, reminders, and confirmations.
• Communication Support:
  • Serve as a liaison between the executive and internal/external contacts.
  • Draft, proofread, and send correspondence on behalf of the executive as required.
  • Maintain confidentiality and handle sensitive information with the utmost discretion.
• Administrative Duties:
  • Maintain accurate records of meetings, decisions, and action items.
  • Monitor and manage email communications, prioritizing and escalating as necessary.
  • Prepare reports, presentations, and documentation to support executive functions.
• Travel Management:
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Manage expense reporting and ensure compliance with company travel policies.
• Process Improvement:
  • Identify opportunities to streamline scheduling processes and improve efficiency.
  • Implement tools and strategies to enhance productivity and workflow.

Qualifications and Skills:

• Proven experience as an Executive Scheduler, Executive Assistant, or in a similar administrative role.
• Exceptional organizational and time management skills with a keen eye for detail.
• Strong proficiency in scheduling tools, calendar applications, and Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks in a remote environment.
• Demonstrated ability to prioritize effectively and adapt to changing priorities.
• High level of discretion, professionalism, and reliability.
• Familiarity with virtual collaboration tools such as Zoom, Teams, or Slack.

What We Offer:

• Competitive annual salary of $97,500.
• Flexible remote working environment, enabling a work-life balance.
• Opportunity to work with a diverse and dynamic team.
• Access to professional development resources and training programs.
• Supportive and inclusive workplace culture.

Ideal Candidate Profile:

The successful candidate will be self-motivated and thrive in a remote work setting. They will demonstrate a proactive approach to problem-solving, possess strong interpersonal skills, and exhibit integrity in managing confidential information. An adaptable mindset and a customer-centric attitude are key to success in this role.

Why Join Us?

Naukri Mitra is dedicated to providing unparalleled opportunities for career growth and professional fulfillment. By joining as a Remote Executive Scheduler, you will play a critical role in supporting organizational leadership while enjoying the flexibility of a fully remote position. Your contributions will directly impact the efficiency and success of executive operations, making you an indispensable part of the team.

How to Apply:

We invite motivated professionals to apply for this rewarding opportunity. If you are passionate about leveraging your scheduling expertise in a remote setting, we encourage you to submit your application and showcase your qualifications.