Remote HR Coordinator

Location: Remote
Annual Salary: $65,261

About the Role:

We seek a highly motivated and detail-oriented Remote HR Coordinator to join our growing team. As an HR Coordinator, you will support the HR department’s day-to-day operations, ensuring smooth and efficient administrative processes across various human resources functions. This role offers an excellent opportunity for someone passionate about people management, talent acquisition, and administrative excellence who thrives in a remote, collaborative environment.

The ideal candidate will be organized, resourceful, and comfortable handling various tasks ranging from recruitment and onboarding to employee engagement and record-keeping. You will have the opportunity to work with cross-functional teams, handle sensitive employee information, and assist in building a positive organizational culture.

Key Responsibilities:

As a Remote HR Coordinator, your role will include but not be limited to the following:

1. Recruitment & Talent Acquisition Support:
   • Assist the HR team in identifying staffing needs and creating job descriptions for open positions.
   • Post job openings on relevant job boards, manage incoming applications and maintain an applicant tracking system (ATS).
   • Schedule and coordinate interviews between candidates and hiring managers.
   • Conducted preliminary screenings and followed up with candidates throughout the recruitment process.
   • Assist in creating and distributing offer letters and handling candidate queries related to the recruitment process.
2. Onboarding and Offboarding:
   • Organize and manage all aspects of the onboarding process for new employees, ensuring a smooth transition into the company.
   • Coordinate the distribution of new hire paperwork and employment agreements.
   • Assist with setting up new employees with necessary resources, such as systems access, tools, and other onboarding materials.
   • Conducted exit interviews for employees leaving the company and managed the offboarding process, including collecting company assets and closing out system accounts.
3. Employee Records Management:
   • Maintain accurate and up-to-date employee records and files in compliance with company policies and applicable laws.
   • Ensure all employment records, including employment contracts, performance reviews, and benefits information, are stored securely and confidentially.
   • Update and manage HR databases and systems regularly to reflect accurate employee information.
4. Employee Relations and Engagement:
   • Act as the first point of contact for HR-related inquiries from employees, providing timely and helpful responses.
   • Assist with employee engagement initiatives, such as organizing virtual team-building events, surveys, and recognition programs.
   • Provide support during performance reviews and feedback sessions, including scheduling meetings and collecting feedback.
   • Promote a positive company culture by fostering open communication and contributing to initiatives that improve employee morale and well-being.
5. Payroll and Benefits Administration:
   • Collaborate with the finance team to ensure timely and accurate employee payroll processing.
   • Assist employees with inquiries regarding payroll, benefits, and other compensation-related matters.
   • Ensure that all employee benefits, including health insurance, retirement plans, and other perks, are correctly administered and up to date.
6. Compliance and Policy Administration:
   • Ensure compliance with labor laws, employment standards, and organizational policies.
   • Assist with developing, updating, and distributing HR policies and employee handbooks.
   • Helped track and document compliance training and certifications, ensuring employees met legal and regulatory requirements.
7. Performance Management Support:
   • Help coordinate the performance review process, including gathering feedback and setting up meetings between managers and employees.
   • Assist in tracking employee goals and development plans, ensuring progress is monitored and documented.
   • Support employee training and development initiatives, including scheduling training sessions and tracking attendance.
8. HR Projects and Initiatives:
   • Contribute to various HR projects aimed at improving organizational effectiveness and employee satisfaction.
   • Conduct research and provide data-driven insights into HR trends, best practices, and innovative solutions to enhance HR processes.
   • Assist with implementing HR software, tools, and systems that streamline HR operations.

Qualifications:

• Education: A Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred, though equivalent experience may be considered.
• Experience: At least 2 years of experience in an HR administrative or coordinator role, preferably in a remote setting. Familiarity with HR functions such as recruitment, onboarding, and employee relations is essential.
• Technical Skills: Proficiency in HRIS software, applicant tracking systems (ATS), and payroll software. Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and collaboration tools like Slack or Zoom is essential.
• Communication Skills: Excellent written and verbal communication skills. Ability to manage multiple communication channels, respond promptly to inquiries, and maintain a professional tone in all employee interactions.
• Organizational Skills: Strong attention to detail and the ability to multitask and prioritize competing demands. Comfortable working in a fast-paced environment with minimal supervision.
• Problem-Solving Skills: Ability to identify challenges and propose practical solutions quickly. A proactive approach to handling HR-related issues is key to success in this role.

Benefits of Working in This Role:

• Competitive annual salary of $65,261.
• Work remotely with flexible scheduling that allows for an optimal work-life balance.
• Join a supportive and dynamic team dedicated to fostering professional development and growth.
• Opportunity to contribute to exciting HR initiatives and projects that impact the entire organization.
• Access to a comprehensive benefits package, including health insurance, retirement plans, and wellness programs.