Remote Mortgage Closing Coordinator

Position Overview

We seek a meticulous and proactive Remote Mortgage Closing Coordinator to join our virtual operations team. This opportunity suits someone meticulous and focused who performs best in a deadline-driven environment and excels at coordinating documents and communications across departments. As the final checkpoint before funding, you will deliver a smooth and efficient closing process for everyone involved. Your work will directly impact the mortgage process's timeliness, accuracy, and satisfaction.

In this role, you’ll be the central point of contact responsible for facilitating clear, accurate, and legally compliant closings. From managing disclosures to liaising with various stakeholders, your coordination ensures a smooth transition from approval to funding. You will support a dynamic and evolving remote work model where each team member contributes independently while collaborating with shared goals in mind.

Key Responsibilities

• Coordinate all closing documents and ensure accuracy and regulatory compliance.
• Partner with title companies, escrow agents, underwriters, and loan officers to finalize all aspects of the closing package.
• Review settlement statements and closing disclosures for accuracy, clarity, and consistency.
• Update and maintain loan origination systems with real-time data reflecting loan milestones and document statuses.
• Prevent and resolve potential roadblocks that could delay funding or compromise documentation integrity.
• Deliver necessary disclosures and documentation to borrowers in a timely and secure manner.
• Ensure tracking and digital archiving of closing documentation for audit and compliance purposes.
• Maintain compliance with all federal and state mortgage regulations and lender guidelines.
• Work closely with funding and post-closing teams to confirm the accuracy of transferred information.
• Support process improvements through proactive suggestions and feedback.

What Success Looks Like

• All mortgage closings were executed without delays or missing documentation.
• Clear and accurate communication with external and internal stakeholders.
• Detailed digital recordkeeping with no audit red flags.
• A consistent borrower experience marked by transparency and support.
• Enhanced team collaboration across loan operations and servicing functions.

Work Environment

This 100% remote opportunity enables you to build your workday around efficiency, comfort, and flexibility. Our distributed team is connected through technology, trust, and transparency. Daily responsibilities are clearly defined but leave room for personal autonomy. Regular check-ins, virtual collaboration tools, and outcome-based performance measures keep everyone aligned without micromanagement.

Collaboration Tools

• Weekly video calls with team leads and cross-functional groups
• Slack channels for real-time updates and quick questions
• Shared task boards and digital project management platforms like Trello or Asana
• Secure cloud storage for document sharing and version control

Tools and Technology

Software and Platforms Used

• Loan Origination Systems (e.g., Encompass, Calyx Point, LendingPad)
• Secure document storage and verification systems
• E-signature tools (DocuSign, Adobe Sign)
• Team communication via Slack and Zoom
• Workflow and task management through Trello, Monday.com, or similar

Your comfort and familiarity with these tools will enable quick onboarding and better process flow in your day-to-day operations.

Preferred Qualifications

Required Experience

• Minimum of 2 years’ experience coordinating mortgage closings in residential lending.
• Familiarity with federal and state regulatory requirements for mortgage documentation.

Core Competencies

• Strong planning abilities and efficiency in handling several transactions simultaneously.
• Precise attention to document consistency and compliance.
• Strong written and verbal communication with a clear, professional tone.
• Self-motivation and reliability in a remote setting.
• Proficiency with remote technology and digital workflow tools.
• Ability to adapt to evolving procedures and lender guidelines.

Ideal Candidate Traits

Key Attributes

• Resourceful problem-solver who thrives in fast-paced environments.
• Adaptable communicator with a customer-first attitude.
• Confident decision-maker who understands the nuances of the closing process.
• Collaborative mindset with the ability to work across departments and teams.
• Forward-thinking and tech-savvy with a drive for continual process improvement.

Compensation and Benefits

• Annual salary: $50,630
• Flexible remote work environment
• Opportunities for internal promotion and career advancement
• Ongoing training programs to sharpen industry knowledge and technical skills
• Access to digital resources, wellness support, and mentorship
• Recognition programs that celebrate top performers and team contributors

Career Growth and Opportunities

As part of a high-performing remote team, you can access mentorship and learning programs to support your professional development. Our structure emphasizes upward mobility and knowledge-sharing across mortgage functions. Whether you aim to become a compliance expert, a closing team lead, or a loan operations manager, you’ll have a clear path forward.

Make Your Impact

Every successful mortgage closing reflects your ability to coordinate, communicate, and execute under pressure. Your role ensures that all parties—the borrower, lender, and third-party stakeholders—walk away from the closing table satisfied and confident. You are not just facilitating a transaction; you are helping individuals and families reach one of life’s most significant milestones: homeownership. Your behind-the-scenes work ensures this moment happens seamlessly.

How to Apply

We want to hear from you if you’re ready to play a key role in delivering seamless and accurate mortgage closings from anywhere. Bring your skills, integrity, and eye for detail to a team that appreciates excellence and collaboration.

Apply now to begin your next chapter as a Remote Mortgage Closing Coordinator and help us redefine what it means to work in mortgage operations—where precision meets purpose in a remote-first world.