Remote Payroll Clerk

Location: Remote
Annual Salary: $51,185

Job Overview:

We seek a detail-oriented and highly organized Remote Payroll Clerk to join our team. The ideal candidate will have a strong background in payroll processing and a keen eye for accuracy. As a Remote Payroll Clerk, you will manage payroll processes for a diverse workforce and ensure employees are paid correctly and on time. This role requires exceptional communication skills and working independently while maintaining strict confidentiality.

Key Responsibilities:

1. Payroll Processing:
   • Process payroll for a large number of employees on a bi-weekly or monthly basis, ensuring accuracy and compliance with company policies and relevant laws.
   • Calculate and verify wages, deductions, and benefits to ensure accurate paychecks.
   • Address and resolve any discrepancies or issues related to payroll promptly.
2. Data Entry and Maintenance:
   • Enter and maintain employee information in the payroll system, including personal details, tax information, and direct deposit accounts.
   • Update payroll records for new hires, terminations, promotions, and other changes in employment status.
   • Ensure all data entered is accurate and up-to-date.
3. Compliance and Reporting:
   • Ensure compliance with federal, state, and local labor laws and regulations.
   • Prepare and submit payroll tax reports, including federal and state tax filings, and ensure timely payment of payroll taxes.
   • Generate and analyze payroll reports to identify trends, discrepancies, and areas for improvement.
4. Employee Support:
   • Serve as a point of contact for employees regarding payroll inquiries, including questions about paychecks, deductions, and tax withholdings.
   • Assist employees with resolving payroll-related issues and guide payroll procedures.
   • Handle sensitive information with discretion and confidentiality.
5. System Management:
   • Utilize payroll software and systems effectively to ensure efficient processing and accurate record-keeping.
   • Troubleshoot system issues and work with IT support to resolve technical problems.
   • Stay updated on software upgrades and new features to enhance payroll processing efficiency.
6. Document Management:
   • Maintain and organize payroll records, including time sheets, pay stubs, and tax forms.
   • Ensure all documentation is stored securely and complies with company policies and legal requirements.
   • Assist with audits and provide documentation as needed.
7. Process Improvement:
   • Identify opportunities for streamlining payroll processes and implementing best practices.
   • Recommend and help implement changes to improve efficiency and accuracy in payroll processing.
   • Stay informed about industry trends and changes in payroll regulations to ensure the organization remains compliant.

Qualifications:

• Education: A high school diploma or equivalent is required; an associate’s or bachelor’s degree in accounting, finance, or a related field is preferred.
• Experience: Minimum of 2-3 years of experience in payroll processing or a similar role.
• Technical Skills: The candidate must be Proficient in payroll software and the Microsoft Office Suite (Excel, Word, Outlook). Experience with HRIS systems is a plus.
• Knowledge: Strong understanding of payroll laws, regulations, and best practices. Familiarity with tax reporting and compliance requirements.
• Skills: Exceptional attention to detail, strong organizational skills, and the ability to effectively manage multiple tasks and deadlines. Excellent communication and interpersonal skills.
• Traits: High level of integrity and discretion in handling confidential information. Ability to work independently and as part of a remote team.

Working Conditions:

• Schedule: This is a full-time position with flexible hours, though availability during standard business hours is required for collaboration and support.
• Environment: A home office setup with reliable internet access is required. Occasional virtual meetings may be scheduled.

Application Process:

Interested candidates should submit a resume and a cover letter outlining their relevant experience and qualifications for the role. Please include details about your experience with payroll processing and any applicable certifications.