Remote Payroll Coordinator

Location: Remote

Salary: $61,141 annually

Job Summary:

We seek a highly organized and detail-oriented Payroll Coordinator to join our remote team. The ideal candidate will possess strong analytical skills, extensive knowledge of payroll processes, and the ability to manage multiple priorities effectively. As a Remote Payroll Coordinator, you will ensure accurate and timely payroll processing, maintain compliance with federal and state regulations, and provide exceptional employee support.

Key Responsibilities:

1. Payroll Processing:
   • Administer bi-weekly and monthly payrolls for employees across various states.
   • Accurately calculate and process employee wages, bonuses, commissions, and deductions.
   • Ensure timely and accurate submission of payroll data to relevant financial systems.
   • Review and reconcile payroll discrepancies and resolve issues promptly.
2. Compliance and Reporting:
   • Ensure compliance with federal, state, and local payroll regulations and labor laws.
   • Prepare and submit mandatory payroll reports, including tax filings and other statutory documentation.
   • Maintain up-to-date knowledge of changes in payroll laws and regulations to ensure adherence.
3. Employee Support:
   • Respond to employee inquiries regarding payroll, benefits, and tax-related questions.
   • Provide clear and concise explanations of payroll policies and procedures.
   • Assist with payroll-related issues and facilitate resolutions promptly.
4. Record Keeping:
   • Maintain accurate and confidential payroll records and employee files.
   • Track and manage timekeeping records, ensuring proper documentation for payroll processing.
   • Perform periodic audits of payroll records to ensure accuracy and compliance.
5. System Management:
   • Utilize payroll software and systems to process payroll and maintain employee records.
   • Troubleshoot system issues and collaborate with IT support to resolve technical problems.
   • Recommend and implement improvements to payroll processes and systems for greater efficiency.
6. Tax and Benefits Administration:
   • Administer payroll tax calculations and deductions, including federal and state income taxes, Social Security, Medicare, and unemployment insurance.
   • Manage employee benefit deductions, including health insurance, retirement plans, and other voluntary benefits.
   • Ensure accurate reporting and timely payment of payroll taxes and benefits contributions.
7. Data Analysis and Reporting:
   • Generate and analyze payroll reports to provide insights into payroll trends and patterns.
   • Prepare summary reports for management review and support financial planning and budgeting activities.
   • Assist with year-end reporting and reconciliation processes, including W-2 and 1099 preparation.

Qualifications:

• Education and Experience:
  • An associate’s or bachelor’s degree in accounting, finance, business administration, or a related field is preferred.
  • Minimum of 2-3 years of experience in payroll processing, preferably in a remote or virtual environment.
  • Certification in payroll processing (e.g., Certified Payroll Professional) is a plus.
• Skills:
  • Strong understanding of payroll procedures, tax regulations, and compliance requirements.
  • Proficient in payroll software and systems, such as ADP, Paychex, or similar platforms.
  • Excellent analytical and problem-solving skills, with attention to detail and accuracy.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Exceptional communication skills, both written and verbal, with the ability to interact professionally with employees and management.
  • High level of confidentiality and integrity when handling sensitive payroll information.

Work Environment:

• This remote position allows for flexible work arrangements from anywhere with a reliable internet connection.
• The role may require occasional meetings or collaboration with team members in different time zones.
• Successful candidates must be self-motivated, disciplined, and able to work independently with minimal supervision.

Benefits:

• Competitive salary of $61,141 annually.
• Comprehensive benefits package, including health insurance, dental and vision coverage, retirement plan options, and paid time off.
• Professional development opportunities and support for continuing education and certification.
• Access to a collaborative and supportive remote work environment.

If you are a dedicated payroll professional passionate about accuracy and efficiency, we invite you to apply for this exciting remote opportunity. Join us in delivering exceptional payroll services and contributing to the success of our organization.