Remote Payroll Coordinator

Location: Remote

Salary: $61,141 annually

Job Summary:

We are seeking a highly organized and detail-oriented Payroll Coordinator to join our remote team. The ideal candidate will possess strong analytical skills, extensive knowledge of payroll processes, and the ability to manage multiple priorities effectively. As a Remote Payroll Coordinator, you will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with federal and state regulations, and providing exceptional support to employees.

Key Responsibilities:

1. Payroll Processing:
   • Administer bi-weekly and monthly payrolls for employees across various states.
   • Accurately calculate and process employee wages, bonuses, commissions, and deductions.
   • Ensure timely and accurate submission of payroll data to relevant financial systems.
   • Review and reconcile payroll discrepancies and resolve issues promptly.
2. Compliance and Reporting:
   • Ensure compliance with federal, state, and local payroll regulations and labor laws.
   • Prepare and submit mandatory payroll reports, including tax filings and other statutory documentation.
   • Maintain up-to-date knowledge of changes in payroll laws and regulations to ensure adherence.
3. Employee Support:
   • Respond to employee inquiries regarding payroll, benefits, and tax-related questions.
   • Provide clear and concise explanations of payroll policies and procedures.
   • Assist with payroll-related issues and facilitate resolutions promptly.
4. Record Keeping:
   • Maintain accurate and confidential payroll records and employee files.
   • Track and manage timekeeping records, ensuring proper documentation for payroll processing.
   • Perform periodic audits of payroll records to ensure accuracy and compliance.
5. System Management:
   • Utilize payroll software and systems to process payroll and maintain employee records.
   • Troubleshoot system issues and collaborate with IT support to resolve technical problems.
   • Recommend and implement improvements to payroll processes and systems for greater efficiency.
6. Tax and Benefits Administration:
   • Administer payroll tax calculations and deductions, including federal and state income taxes, Social Security, Medicare, and unemployment insurance.
   • Manage employee benefit deductions, including health insurance, retirement plans, and other voluntary benefits.
   • Ensure accurate reporting and timely payment of payroll taxes and benefits contributions.
7. Data Analysis and Reporting:
   • Generate and analyze payroll reports to provide insights into payroll trends and patterns.
   • Prepare summary reports for management review and support financial planning and budgeting activities.
   • Assist with year-end reporting and reconciliation processes, including W-2 and 1099 preparation.

Qualifications:

• Education and Experience:
  • Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
  • Minimum of 2-3 years of experience in payroll processing, preferably in a remote or virtual environment.
  • Certification in payroll processing (e.g., Certified Payroll Professional) is a plus.
• Skills:
  • Strong understanding of payroll procedures, tax regulations, and compliance requirements.
  • Proficient in payroll software and systems, such as ADP, Paychex, or similar platforms.
  • Excellent analytical and problem-solving skills, with attention to detail and accuracy.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Exceptional communication skills, both written and verbal, with the ability to interact professionally with employees and management.
  • High level of confidentiality and integrity when handling sensitive payroll information.

Work Environment:

• This is a remote position, allowing for flexible work arrangements from anywhere with a reliable internet connection.
• The role may require occasional meetings or collaboration with team members in different time zones.
• Successful candidates must be self-motivated, disciplined, and able to work independently with minimal supervision.

Benefits:

• Competitive salary of $61,141 annually.
• Comprehensive benefits package, including health insurance, dental and vision coverage, retirement plan options, and paid time off.
• Professional development opportunities and support for continuing education and certification.
• Access to a collaborative and supportive remote work environment.

If you are a dedicated payroll professional with a passion for accuracy and efficiency, we invite you to apply for this exciting remote opportunity. Join us in delivering exceptional payroll services and contributing to the success of our organization.