Remote Payroll Technician

Location: Remote

Annual Salary: $52,073

Position Overview: We seek a meticulous and organized Remote Payroll Technician to join our team. The ideal candidate will possess a strong understanding of payroll processes and compliance requirements and excellent analytical and communication skills. This role involves managing end-to-end employee payroll processing across various locations, ensuring accurate and timely wage payments.

Key Responsibilities:

1. Payroll Processing:
   • Administer and process bi-weekly and monthly payroll for a diverse workforce.
   • Verify and input employee timekeeping data, including hours worked, overtime, and leave.
   • Calculate and process payroll deductions, including taxes, benefits, and garnishments.
   • Prepare and distribute paychecks and direct deposit statements to employees.
   • Ensure accurate and timely payroll processing by adhering to payroll schedules and deadlines.
2. Data Management:
   • Maintain and update employee payroll records, including personal information, pay rates, and tax withholding details.
   • Review and reconcile payroll reports to ensure accuracy and resolve discrepancies.
   • Generate and analyze payroll reports for management review, including reports on wages, deductions, and taxes.
   • Ensure compliance with federal, state, and local payroll regulations and reporting requirements.
3. Compliance and Record-Keeping:
   • Stay updated on changes in payroll regulations and labor laws to ensure compliance.
   • Prepare and file required payroll tax documents and reports, including W-2s, 1099s, and quarterly tax filings.
   • Maintain confidentiality of sensitive payroll information and adhere to data protection regulations.
   • Conduct regular audits of payroll processes to identify and rectify discrepancies or compliance issues.
4. Employee Support:
   • Respond to employee inquiries regarding payroll matters, including paychecks, deductions, and tax withholdings.
   • Assist with resolving payroll-related issues and discrepancies.
   • Assist with the onboarding process for new hires, including setting up payroll accounts and verifying documentation.
   • Educate employees on payroll policies and procedures to ensure understanding and compliance.
5. System Management:
   • Utilize payroll software and systems to process payroll and generate reports.
   • Troubleshoot and resolve system issues related to payroll processing.
   • Collaborate with IT and software vendors to enhance payroll system functionality and performance.
   • Implement best practices for payroll data entry and system usage to increase efficiency.
6. Collaboration and Communication:
   • Work closely with Human Resources and Finance teams to ensure accurate and timely payroll processing.
   • Collaborate with other departments to resolve payroll-related issues and improve processes.
   • Communicate effectively with employees and management regarding payroll updates, changes, and policies.

Qualifications:

• Education: Associate’s degree in Accounting, Finance, Human Resources, or a related field. Bachelor’s degree preferred.
• Experience: Minimum of 2 years of experience in payroll processing or a related field. Experience with payroll software and systems is highly desirable.
• Skills:
  • Strong knowledge of payroll regulations and tax laws.
  • Proficiency in payroll software and Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent attention to detail and accuracy in data entry and calculations.
  • Strong analytical and problem-solving skills.
  • Ability to handle confidential information with integrity and professionalism.
  • Practical communication skills, both written and verbal.
  • Strong organizational and time-management skills with the ability to manage multiple tasks and priorities.

Additional Requirements:

• Ability to work independently and manage time effectively in a remote work environment.
• Strong internet connection and reliable access to a computer and necessary software.
• Willingness to participate in ongoing training and professional development to stay current with industry trends and regulations.

Why Join Us: This role offers the flexibility of remote work while providing an opportunity to contribute to a dynamic and supportive team environment. We value our employees and are committed to fostering a work culture encouraging growth, collaboration, and innovation.