Virtual Employment Coordinator

Location: Remote

Salary: $61,482 annually

Job Summary:

As a Virtual Employment Coordinator, you will play a crucial role in managing and supporting the recruitment and employment processes for a diverse range of clients. This position is ideal for someone highly organized, proactive, and skilled in virtual communication. You will be responsible for coordinating various employment-related activities, from job postings to candidate interviews, all while ensuring a smooth and efficient hiring process.

Key Responsibilities:

1. Recruitment Coordination:
   • Develop and manage job postings across various online platforms and job boards.
   • Screen and evaluate resumes to identify potential candidates based on job requirements.
   • Schedule and coordinate virtual interviews between candidates and hiring managers.
   • Conduct initial candidate phone screens to assess qualifications and fit for the role.
2. Candidate Management:
   • Maintain and update candidate records in the Applicant Tracking System (ATS).
   • Communicate with candidates regarding their application status and next steps.
   • Provide a positive candidate experience by ensuring timely responses and clear communication.
3. Onboarding and Employment Administration:
   • Facilitate the onboarding process for new hires, including virtual orientation and training sessions.
   • Prepare and manage employment contracts, offer letters, and other documentation.
   • Coordinate with other departments to ensure all necessary equipment and resources are provided to new hires.
4. Compliance and Documentation:
   • Ensure that all recruitment and employment processes adhere to legal and company policies.
   • Maintain accurate records of employment activities and candidate interactions.
   • Handle confidential information with discretion and in compliance with privacy regulations.
5. Reporting and Analysis:
   • Generate and analyze reports on recruitment metrics, such as time-to-fill and cost-per-hire.
   • Provide insights and recommendations for improving recruitment processes and efficiency.
   • Track and report on key performance indicators (KPIs) related to employment activities.
6. Collaboration and Communication:
   • Work closely with hiring managers and HR teams to understand their staffing needs and provide support throughout the recruitment process.
   • Act as a liaison between candidates and internal teams to ensure smooth communication and coordination.
   • Participate in virtual team meetings and contribute to discussions on process improvements and strategic initiatives.
7. Technology Utilization:
   • Utilize various virtual tools and platforms to manage recruitment and employment activities effectively.
   • Stay updated on the latest trends and technologies in virtual recruitment and employment management.
   • Provide technical support and troubleshooting for virtual recruitment tools and systems as needed.
8. Customer Service and Support:
   • Deliver exceptional customer service to both candidates and internal stakeholders.
   • Address and resolve any issues or concerns related to the recruitment and employment process promptly.
   • Continuously seek ways to enhance the candidate and client experience.

Qualifications:

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: At least 2-3 years of experience in recruitment, employment coordination, or a similar role.
• Skills:
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency with Applicant Tracking Systems (ATS) and other recruitment tools.
  • Ability to handle confidential information with integrity.
  • Knowledge of employment laws and regulations.
  • Experience with virtual communication platforms (e.g., Zoom, Microsoft Teams).

Attributes:

• Attention to Detail: Capable of managing multiple tasks and ensuring accuracy in all aspects of the employment process.
• Adaptability: Comfortable working in a fast-paced, remote environment with changing priorities.
• Problem-Solving: Proactive in identifying and resolving issues related to recruitment and employment activities.
• Team Player: Collaborative and able to work effectively with various teams and stakeholders.

Working Conditions:

• This is a fully remote position, allowing for flexible working hours.
• Occasional meetings or virtual events may require availability outside of standard business hours.

Benefits:

• Competitive salary of $61,482 annually.
• Flexible working hours and remote work environment.
• Professional development opportunities and career growth.

If you are a highly motivated individual with a passion for recruitment and employment coordination, and you thrive in a virtual work setting, we encourage you to apply for the Virtual Employment Coordinator position. Join our team and contribute to shaping the future of employment in a dynamic and supportive environment.