Virtual Employment Coordinator

Location: Remote

Salary: $61,482 annually

Job Summary:

As a Virtual Employment Coordinator, you will be crucial in managing and supporting diverse clients' recruitment and employment processes. This position is ideal for someone highly organized, proactive, and skilled in virtual communication. You will coordinate various employment-related activities, from job postings to candidate interviews while ensuring a smooth and efficient hiring process.

Key Responsibilities:

1. Recruitment Coordination:
   • Develop and manage job postings across various online platforms and job boards.
   • Screen and evaluate resumes to identify potential candidates based on job requirements.
   • Schedule and coordinate virtual interviews between candidates and hiring managers.
   • Conduct initial candidate phone screens to assess qualifications and fit for the role.
2. Candidate Management:
   • Maintain and update candidate records in the Applicant Tracking System (ATS).
   • Communicate with candidates regarding their application status and next steps.
   • Provide a positive candidate experience by ensuring timely responses and clear communication.
3. Onboarding and Employment Administration:
   • Facilitate the onboarding process for new hires, including virtual orientation and training sessions.
   • Prepare and manage employment contracts, offer letters, and other documentation.
   • Coordinate with other departments to ensure all necessary equipment and resources are provided to new hires.
4. Compliance and Documentation:
   • Ensure that all recruitment and employment processes adhere to legal and company policies.
   • Maintain accurate records of employment activities and candidate interactions.
   • Handle confidential information with discretion and in compliance with privacy regulations.
5. Reporting and Analysis:
   • Generate and analyze reports on recruitment metrics, such as time-to-fill and cost-per-hire.
   • Provide insights and recommendations for improving recruitment processes and efficiency.
   • Track and report on key performance indicators (KPIs) related to employment activities.
6. Collaboration and Communication:
   • Work closely with hiring managers and HR teams to understand their staffing needs and provide support throughout the recruitment process.
   • Act as a liaison between candidates and internal teams to ensure smooth communication and coordination.
   • Participate in virtual team meetings and contribute to discussions on process improvements and strategic initiatives.
7. Technology Utilization:
   • Utilize various virtual tools and platforms to manage recruitment and employment activities effectively.
   • Stay updated on the latest trends and technologies in virtual recruitment and employment management.
   • Provide technical support and troubleshooting for virtual recruitment tools and systems as needed.
8. Customer Service and Support:
   • Deliver exceptional customer service to both candidates and internal stakeholders.
   • Address and resolve any issues or concerns related to the recruitment and employment process promptly.
   • Continuously seek ways to enhance the candidate and client experience.

Qualifications:

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: At least 2-3 years of experience in recruitment, employment coordination, or a similar role.
• Skills:
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency with Applicant Tracking Systems (ATS) and other recruitment tools.
  • Ability to handle confidential information with integrity.
  • Knowledge of employment laws and regulations.
  • Experience with virtual communication platforms (e.g., Zoom, Microsoft Teams).

Attributes:

• Attention to Detail: Capable of managing multiple tasks and ensuring accuracy in all aspects of the employment process.
• Adaptability: Comfortable working in a fast-paced, remote environment with changing priorities.
• Problem-Solving: Proactive in identifying and resolving issues related to recruitment and employment activities.
• Team Player: Collaborative and able to work effectively with various teams and stakeholders.

Working Conditions:

• This is a fully remote position, allowing for flexible working hours.
• Occasional meetings or virtual events may require availability outside of standard business hours.

Benefits:

• Competitive salary of $61,482 annually.
• Flexible working hours and remote work environment.
• Professional development opportunities and career growth.

Suppose you are a highly motivated individual passionate about recruitment and employment coordination who thrives in a virtual work setting. In that case, we encourage you to apply for the Virtual Employment Coordinator position. Join our team and contribute to shaping the future of employment in a dynamic and supportive environment.