Virtual Funding Coordinator

Location: Remote

Salary: USD 53,000 per annum

Position Overview:

We seek an organized and detail-oriented Virtual Funding Coordinator to manage and support our funding initiatives remotely. As a key player in our team, you will coordinate various funding programs, ensure compliance with funding requirements, and foster strong relationships with stakeholders. This role requires exceptional organizational skills, a proactive attitude, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

1. Funding Program Coordination:
   • Oversee the administration and execution of funding programs, including grants, sponsorships, and donations.
   • Develop and maintain comprehensive program schedules and timelines to ensure timely completion of funding activities.
   • Prepare and review funding proposals, ensuring they meet all necessary guidelines and standards.
2. Stakeholder Management:
   • Act as the primary point of contact for external and internal stakeholders regarding funding inquiries and updates.
   • Build and maintain strong relationships with funding partners, sponsors, and donors.
   • Provide regular updates and reports on funding progress and outcomes to stakeholders.
3. Documentation and Reporting:
   • Maintain accurate records of all funding-related activities, including applications, approvals, and financial transactions.
   • Prepare detailed reports on funding activities, performance metrics, and compliance with funding requirements.
   • Assist in the preparation of financial statements and documentation for audits.
4. Compliance and Quality Assurance:
   • Ensure all funding activities comply with relevant regulations, guidelines, and organizational policies.
   • Monitor and evaluate funding programs to assess effectiveness and identify areas for improvement.
   • Audits of funding processes and documentation are conducted to ensure accuracy and adherence to standards.
5. Administrative Support:
   • Provide administrative support to the funding team, including scheduling meetings, managing calendars, and organizing documents.
   • Assist with the preparation of presentations, proposals, and other funding-related materials.
   • Handle correspondence and communications related to funding programs.
6. Data Management and Analysis:
   • Collect, analyze, and interpret data related to funding programs and activities.
   • Develop and maintain databases to track funding applications, approvals, and financials.
   • Use data insights to inform decision-making and improve funding strategies.
7. Training and Support:
   • Provide training and support to team members and stakeholders on funding processes and best practices.
   • Create and maintain training materials and resources related to funding programs.
8. Continuous Improvement:
   • Stay informed about industry trends, best practices, and changes in funding regulations.
   • Propose and implement process improvements to enhance the efficiency and effectiveness of funding activities.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, Nonprofit Management, or a related field.
• Minimum of 3 years of experience in funding coordination, grant management, or a similar role.
• Strong understanding of funding processes, regulations, and compliance requirements.
• Excellent organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management systems.
• Ability to work independently and as part of a remote team.
• High level of attention to detail and accuracy in all tasks.

Work Environment:

• This is a remote position, allowing for flexible work arrangements.
• You must have a reliable internet connection and a suitable home office setup.
• Occasional travel may be required for meetings or events.

Application Process:

Interested candidates should submit resumes and cover letters detailing their relevant experience and qualifications. Applications will be reviewed on a rolling basis until the position is filled.